Farm management information systems (FMIS) in agriculture have evolved from simple farm record keeping into sophisticated and complex systems to support production management. The purpose of the FMIS developed in the ROBOFARM project is to meet the increased demands to reduce production costs, comply with agricultural standards, and maintain high product quality and safety. The study focuses on open-field crop production and centres on farm managers as the primary users and decision makers. ROBOFARM developed a technology platform that integrates and harmonises software and hardware technologies, making use of sensors and active vision systems mounted on a mobile device to automatically collect data. Along with agronomical, environmental and food safety information, the system prototype dashboard shows the impact of general costs on the different crops, allocating them on the basis of production cycle complexity. It includes a report section directly linked to the database, which provides crop balance sheets and simulations in terms of ‘whatif’ analyses. The system allows farm managers to: (i) analyse deviations between budgeted and actual costs; (ii) compare crop balance sheets across different years; and, (iii) perform sensitivity analyses. The software allows farmers to effectively manage information on and off their farms to improve economic viability and to reduce environmental impact.